Putnam City Board of Education Meeting Minutes
August 2002



BOARD OF EDUCATION REGULAR MEETING
Monday, Aug. 5, 2002

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 5, 2002 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 2, 2002 at 4:00 p.m. in accordance with 25 O.S.§ 311.

Members present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, Julie Jenison, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – DR. ANN MILLERBORG.

Mrs. LoPresto introduced Assistant Superintendent of Human Resources, Dr. Ann Millerborg, who led in the Pledge of Allegiance to the Flag followed by an inspirational message.

ITEM #2 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM # 3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Mrs. Johnson made a motion to approve the consent agenda as presented. Mrs. Sullivan seconded the motion. Discussion followed. Mrs. Johnson made an amended motion to approve the consent agenda with the additional attachment A addendum, which included retirements, resignations, and leave of absence. Mrs. Sullivan amended her second. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

a. Minutes for Regular Board meeting July 15, 2002, and Special Board meeting July 24, 2002.

b. Financial report and bimonthly bills for purchase order numbers 200301281 to 200301480 inclusive; for time period from July 9, 2002 to July 29, 2002 with the exception of purchase order number 200301351 ($250.00) for Triangle A & E for the 2002-2003 school year.

c. School Activity Fund-raisers including Apollo Elementary, All 4 Kids catalog ($6,000.00); Central Elementary, literacy books ($500.00), Christman Fund-raising catalog ($8,000.00), school pictures ($1,000.00), various monthly fund-raisers ($650.00); Central Intermediate, before and after school childcare ($5,000.00), various monthly fund-raisers ($8,000.00), interest on checking account ($700.00), annual dues and flower fund (no profit); Dennis Elementary, fall and spring pictures ($2,000.00); Downs Elementary, catalog sale ($1,000.00), Albertson’s Cards ($250.00), Target Cards ($150.00), TGI Fridays Nights ($250.00), candy ($1,000.00), 4th/5th grade back to school dance ($500.00), Kid’s Night Out ($500.00); Harvest Hills Elementary, school clothing ($1,000.00); Hilldale Elementary, book fair ($700.00); Kirkland Elementary, annual dues and staff shirts ($700.00), interest on checking account ($200.00), payments from students for lost or damaged library books ($200.00), food/snacks ($200.00); Northridge Elementary, ice cream cones ($2,000.00); Western Oaks Elementary, fall pictures ($1,650.00), book fair and book sale from author visits ($500.00); Wiley Post Elementary, WP night at Charleston’s ($500.00), student store supplies ($150.00), Blue Angels T-shirts ($150.00), internet shopping site through WP ($500.00), candy ($500.00), track T-shirts ($150.00); Will Rogers Elementary, Sonic car hop ($500.00), recorder instruments for 4th and 5th grade ($100.00), chorus T-shirts ($100.00), student store ($200.00), donuts ($900.00), donuts or other treats ($300.00), school supplies ($1,200.00); Windsor Hills Elementary, pickles ($850.00), student pictures ($2,000.00), before and after school childcare ($10,000.00); Central Middle School, brochure sale ($5,000.00), brochure sale ($5,000.00); Cooper Middle School, brochure sale ($15,000.00), locker room sale ($300.00); Mayfield Middle School, collecting dues ($40.00), Palm Pilot styluses (none); Putnam City High School, pumping gas ($400.00), pumping gas/washing windows ($400.00), ads for drama plays ($800.00), pumping gas ($400.00), group sale event at White Water ($300.00), candy ($1,000.00), entertainment book sale ($1,000.00), pumping gas ($400.00), formal dress resale ($500.00), pump gas/wash windows ($400.00).

d. Overnight travel requests as submitted under separate cover.

e. Retirements and resignations as listed on Attachment A.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. Sullivan made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBER 200301351 ($250.00) FOR TRIANGLE A & E.

Mrs. Johnson made a motion to approve purchase order number 200301351 in the amount of $250.00 for Triangle A & E. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, abstain.

ITEM #6 – CONSIDERATION OF AND VOTE ON APPROVAL OF A RESOLUTION TO APPOINT DR. ANN MILLERBORG THE OFFICIAL P.L. 874 IMPACT AID REPRESENTATIVE FOR PUTNAM CITY SCHOOLS FOR 2002-2003.

The federal guidelines require that the local Board of Education appoint the Impact Aid (Public Law 81-874) representative at a Regular School Board meeting. Impact Aid generates between $10,000.00 and $15,000.00 for the district. Mrs. Jenison made a motion to appoint Dr. Ann Millerborg the official P.L. 874 Impact Aid representative for the 2002-2003 school year. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON APPROVAL OF THE RENEWAL CONTRACTUAL AGREEMENT BETWEEN PUTNAM CITY SCHOOLS AND INTERCEPT, INC. FOR THE 2002-2003 SCHOOL YEAR. $30,000.00 ($23,639.00 GRANT MONEY, $6,361.00 GENERAL FUND).

Intercept, Inc. has agreed to provide 173 handler/dog work days during the 2002-2003 school year, to support 36 extra curricular activities, and provide 4th grade presentations on a theme of saying no to drugs. Mrs. Johnson made a motion to approve the renewal contractual agreement between Putnam City Schools and Intercept, Inc. for the 2002-2003 school year in the amount of $30,000.00. Mrs. Jenison seconded the motion. Discussion followed. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON APPROVAL OF CONTRACT WITH FRANCIS TUTTLE TO GRANT MATH CREDITS TOWARD MEETING GRADUATION REQUIREMENTS FOR PUTNAM CITY STUDENTS ENROLLED AT FRANCIS TUTTLE PURSUANT TO HB 2886.

HB 2886, passed last year, gives vocational schools permission to offer Mathematics courses. Francis Tuttle Technology Center has hired an excellent Mathematics instructor (Jimmy Bollman) to teach Algebra II and Geometry. This agreement should apply to only a few of our students, as most juniors and seniors will have completed both of these courses before they enroll at the Technology Center. Mrs. Jenison made a motion to approve a contract with Francis Tuttle to grant math credits toward meeting graduation requirements for Putnam City students enrolled at Francis Tuttle. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON APPROVAL OF PURCHASE OF 200 PALMS AND ADDITIONAL MATERIALS AS PART OF THE PALS II PROJECT ($57,354.00 – FEDERAL PROJECT #559).

The Palm Project was begun last year at Mayfield Middle School through a grant from the Federal Government. The district has received additional money to expand this project to Western Oaks Middle School and Putnam City West High School. Mrs. Johnson made a motion to approve purchase of 200 Palms and additional materials as part of the PALS II Project in the amount of $57,354.00. Mr. Varghese seconded the motion. Discussion followed. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF NEW POSITION OF INSTRUCTIONAL TECHNOLOGIST.

The district has an opportunity to add a nine-month teacher position to provide support for instructional applications of technology and InteGrade Pro support. The position would be for one year, to be funded through Title II, Part D of the No Child Left Behind Act. Mrs. Johnson made a motion to approve the recommendation of a new position of Instructional Technologist. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #11 – SUPERINTENDENT’S REPORT.

A recent report from National American Insurance indicates we have reduced the number of accidents by 32% over last year for an overall cost reduction of 76%. National American has instituted an "accident free incentive program" and 50 to 60 of our bus drivers will receive a $50.00 bonus for going the entire year without an accident.
New teacher induction is scheduled for this coming Thursday and Friday at Putnam City North High School. Board members are invited to attend the luncheon on Thursday the 8th at 11:45, as well as all the activities.
The State Department recently sent out the accreditation report for the 2002-03 school year. The district has been accredited with warning. Apollo and Hilldale were identified as low performing schools and accreditation was given with warning to each. Putnam City High school was accredited with deficiencies, and all other schools were accredited with no deficiencies.
We are initiating a new recycling program, which will generate money for the schools. The bins will be at each site for newspapers, catalogs, phone books, etc. and will be accessible for participation by students, patrons and neighbors.

ITEM #12 – COMMENTS BY BOARD MEMBERS.

Each Board member welcomed back principals and staff and wished all a good school year.

Mrs. Sullivan asked Dr. Capps for a clarification on the deficiencies that the State Department noted on the accreditation report for Putnam City High School.

Mrs. Johnson offered congratulations to Dr. Burling and Downs Elementary School for the good news that the Hefner Road construction is now complete.

Mrs. LoPresto thanked the staff in the district enrollment office for their hard work. She also reminded Board members of a Special Board meeting on Tuesday, August 6th at 4:30 p.m.

At this time in the meeting, Dr. Capps gave a brief report to the Board on the status of various bond projects across the district.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION OF NEGOTIATIONS FOR THE 2002-2003 SCHOOL YEAR PURSUANT TO 25 O.S. § (B)(4).

Mrs. Jenison made a motion at 6:30 p.m. to enter into executive session for the purpose of discussion of negotiations for the 2002-2003 school year pursuant to 25 O.S. § (B)(4). Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION OF AND VOTE TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Mrs. Johnson made a motion at 7:21 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

MINUTES OF THE EXECUTIVE SESSION: Board members Gail LoPresto, Melinda Johnson, Sue Sullivan, Julie Jenison, Reji Varghese; Administrators Dr. Ann Millerborg, Dr. Gene Parsons, Steve Myers, Dr. Fred Rhodes, Sue Kuntze, Dr. Melani Mouse, and Dr. Jim Capps met in executive session for the purpose of discussion of negotiations for the 2002-2003 school year pursuant to 25 O.S., §307 (B)(4).

No action was taken.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 7:22 p.m. to adjourn the meeting. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.


BOARD OF EDUCATION SPECIAL MEETING
Tuesday, Aug. 6, 2002

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session on Tuesday, August 6, 2002 at 4:30 p.m. in the boardroom at the Administration Building, 5401 N.W. 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Monday, August 5, 2002 at 3:00 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

The meeting was called to order by Gail LoPresto at 4:30 p.m. and the Board Clerk recorded the following present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, Julie Jenison, and Reji Varghese, members; Andrea Nowlin, clerk; and others.

ITEM #2 – CONDUCT A HEARING ON THE RECOMMENDATION OF THE SUPERINTENDENT FOR THE NONREEMPLOYMENT OF MONA RODGERS FOR THE 2002-2003 SCHOOL YEAR.

The legal representative for Putnam City Schools Administration from the Center for Education Law is Ms. Laura L. Holmes. Michael L. Tinney and Amanda Salisbury from the Association of Professional Oklahoma Educators represented Mona Rodgers.

Mrs. LoPresto reviewed the procedures of the hearing. She asked if there were any questions from Board members or from legal counsel. There were no questions.

Ms. Holmes presented the District’s opening statement.

Mr. Tinney presented an opening statement on behalf of Mona Rodgers, library media assistant at Mayfield Middle School.

Mr. Randy Hayes, former assistant principal at Mayfield Middle School, was presented as a witness for the district in a video deposition. Ms. Holmes questioned Mr. Hayes.

Mrs. Regina Hartley, library media specialist at Mayfield Middle School, was presented as a witness for the district. The oath was administered by Andrea Nowlin, Board Clerk. Ms. Holmes questioned Mrs. Hartley. Mrs. Hartley was cross-examined by Mr. Tinney. Board members then asked questions.

At this time in the meeting, Mr. Tinney made a request to present two witnesses for Mrs. Rodgers. There were no objections to this request.

Ms. Blanche L. Jacobs, parent of Mona Rodgers, was presented as a witness. The Board Clerk administered the oath. Ms. Jacobs was questioned by Mr. Tinney and cross-examined by Ms. Holmes. Board members then asked questions.

Ms. Blondell Ford, teacher at Mayfield Middle School, was presented as a witness for Mrs. Rodgers. The Board Clerk administered the oath. Ms. Ford was questioned by Mr. Tinney and cross-examined by Ms. Holmes. Board members then asked questions.

At this time Ms. Holmes proceeded with witnesses for the district. Ms. Terry Kolar, secretary at Mayfield Middle School, was administered the oath by the Board Clerk. Ms. Kolar was questioned by Ms. Holmes, and cross-examined by Mr. Tinney. Board members then asked questions.

Mr. David Risinger, principal at Mayfield Middle School, was presented as a witness for the district. The Board Clerk administered the oath. Ms. Holmes questioned Mr. Risinger. Mr. Tinney cross-examined Mr. Risinger. Board members then asked questions.

Dr. Ann Millerborg, assistant superintendent of human resources, was presented as a witness for the district. The Board Clerk administered the oath. Dr. Millerborg was questioned by Ms. Holmes, and cross-examined by Mr. Tinney. Board members then asked questions.

Mr. Tinney proceeded with witnesses for Mrs. Rodgers. Mr. Tinney presented Sharon Byars, paraprofessional at Mayfield Middle School. The Board Clerk administered the oath. Ms. Byars was questioned by Mr. Tinney and cross-examined by Ms. Holmes. Board members then asked questions.

Mr. Tinney presented Mona Rodgers for direct examination. The Board Clerk administered the oath. Mrs. Rodgers was questioned by Mr. Tinney and cross-examined by Ms. Holmes. Board members then asked questions.

Mr. Tinney presented Ardie Rodgers, husband of Mona Rodgers, as a witness. The Board Clerk administered the oath. Mr. Rodgers was questioned by Mr. Tinney. There was no cross-examination by Ms. Holmes. There were no questions from Board members.

Ms. Holmes and Mr. Tinney made closing statements.

ITEM #3 – CONSIDERATION OF AND VOTE TO CONVENE IN EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT STATUS OF MONA RODGERS PURSUANT TO 25 O.S. § 307 (B)(1).

Mrs. Jenison made a motion at 10:12 p.m. to convene in executive session to discuss the employment status of Mona Rodgers pursuant to 25 O.S. § 307 (B)(1). Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #4 – CONSIDERATION OF AND VOTE TO RETURN TO OPEN MEETING AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Mrs. Jenison made a motion at 11:11 p.m. to return to open meeting. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye. Discussion followed regarding clarification of the date and content of a letter.

Mrs. Johnson made a motion at 11:19 p.m. to convene in executive session to discuss the employment status of Mona Rodgers pursuant to 25 O.S. Section 307 (B)(1). Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

Mrs. Jenison made a motion at 12:11 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

MINUTES OF THE EXECUTIVE SESSION: Board members Gail LoPresto, Melinda Johnson, Sue Sullivan, Julie Jenison, and Reji Varghese met in executive session to discuss the employment status of Mona Rodgers pursuant to 25 O.S., §307 (B)(1).

No action was taken.

ITEM #5 – CONSIDERATION OF AND VOTE TO ADOPT FINDINGS OF FACT AND CONCLUSIONS.

Mrs. Sullivan made a motion to adopt the following findings of fact and conclusions:

Facts:

1. Mona Rodgers is employed by Putnam City Schools as a support employee assigned to the position of library media assistant at Mayfield Middle School.

2. In her evaluation for the 2000-2001 school year, Randy Hayes, assistant principal, noted that there were problems with dependability and attendance. In response, Mrs. Rodgers indicated that her absences were due to her being a minister and attending funerals, conventions, and court appearances with members of her congregation. Administration Exhibit 2.

3. In her evaluation for the 2001-2002 school year, David Risinger, principal, marked Mrs. Rodgers as "unacceptable" with respect to the accuracy of her work and her punctuality and attendance. Administration Exhibit 3.

4. The District’s policy on leave (Policy DI) allows for employees to use leave for the following: sick leave, personal leave, bereavement, family and medical leave, jury or witness leave, military leave, leave of absence, vacation leave and professional leave. Mrs. Rodgers was dishonest in her use of bereavement leave to attend the funeral of a cousin. Administration Exhibit 4.

5. In March of 2002, Mrs. Rodgers notified Regina Hartley that she would be off work from April 29, 2002, to May 3, 2002, and failed to call the subline to report her absences. Administration Exhibits 5 and 6.

6. Upon returning to work, Mrs. Rodgers was asked to provide written documentation as to her use of sick leave. She submitted a Release to Return to Work/School form from the Oklahoma City Clinic dated May 9, 2002. The document submitted by Mrs. Rodgers indicates that she was under a doctor’s care for the period of time from April 29, 2002, to May 3, 2002. Administration Exhibit 8.

7. Mrs. Rodgers signed up for a church conference during the period of April 29, 2002, to May 3, 2002.

8. Mrs. Rodgers’ communications, such as e-mails and letters to District personnel evidence numerous misspellings, inappropriate use of words, and run-on sentences. Some of her communications are almost unintelligible. Administration Exhibits 6 and 14.

9. Mrs. Rodgers’ job responsibilities require accuracy as to the inputting of information and the ability to communicate effectively with others both orally and in writing.

Therefore, we draw the following conclusions:

1. Mrs. Rodgers violated District Policy DI by using bereavement leave to attend the funeral of a cousin.

2. Mrs. Rodgers’ written communication skills are unacceptable for an employee whose job requires a degree of accuracy in written communications.

3. Mrs. Rodgers should not be reemployed by the District.

Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE TO NONREEMPLOY OR REEMPLOY MONA RODGERS BASED ON THE ADOPTED FINDINGS OF FACT AND CONCLUSIONS.

Mrs. Johnson made a motion to nonreemploy Mona Rodgers based on the adopted findings of fact and conclusions. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE TO DIRECT THE SUPERINTENDENT TO NOTIFY MONA RODGERS OF BOARD OF EDUCATION’S DECISION AS REQUIRED BY LAW.

Mrs. Johnson made a motion to direct the Superintendent to notify Mona Rodgers of Board of Education’s decision as required by law. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Johnson made a motion at 12:17 p.m. to adjourn the meeting. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.


BOARD OF EDUCATION REGULAR MEETING
Monday, Aug. 19, 2002

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 19, 2002 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 16, 2002 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, Julie Jenison, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – DR. GENE PARSONS.

Dr. Gene Parsons, assistant superintendent of curriculum, gave an inspirational message followed by the Pledge of Allegiance to the Flag

ITEM #2 – PRESENTATION BY MAYOR OF WARR ACRES – CHRIS WOOD.

Mr. Chris Wood, mayor of Warr Acres, thanked the Board for the opportunity to talk about the success of the Warr Acres Juvenile Court. He stated the juvenile court addresses school issues as well as city issues. Mr. Wood introduced Luke Simms, Warr Acres city attorney, and Warr Acres Court Judge Larry Cassil, and thanked them for their hard work. He stated the Municipal Juvenile Court has developed Anger Management and Conflict Resolution courses as well as a Victim Impact Panel. Mr. Simms along with Dr. Mouse stated that fights at Central Middle School and Putnam City High School were down by at least 50 percent in the 2001-2002 school year.

ITEM #3 – OUTSIDE EVALUATOR REPORT ON TITLE VII BILINGUAL GRANT – CHERYL HUFFMAN.

Mrs. Peggy Boyles introduced Cheryl Huffman, Outside Evaluator of Greg Duncan, InterPrep, Inc. Ms. Huffman presented the Final Performance Executive Summary of the Title VII Program Development and Implementation Project to the Board. On June 30, 2002, Putnam City Schools completed the final year of a three-year Title VII Program Development and Implementation Grant entitled: Building the Bridge: A Middle School Math and Language Arts Project for Limited English Proficient Students. Over the grant period, the target population for the project averaged 200 LEP students from a wide variety of native language backgrounds in the indicated grades at the district’s five middle schools: Central MS (6-8), Cooper MS (6-8), Hefner MS (6-8), Mayfield MS (6-8), and Western Oaks MS (6-8). The project was staffed with an in-kind project director, a program facilitator/resource teacher, a secretary and a parent/community liaison. Ms. Huffman stated the district has put the grant money to good use.

The goals of the project were to:

increase English language proficiency of project students
increase mathematical competency in project students
increase the effectiveness of teacher instruction of LEP students
increase parent involvement
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE OUTSIDE EVALUATOR AGREEMENT FOR TITLE VII FOREIGN LANGUAGE ASSISTANCE GRANT $6,000.00 (TITLE VII GRANT FUND).

Mrs. Johnson made a motion to approve Outside Evaluator Agreement for Title VII Foreign Language Assistance Grant in the amount of $6,000.00 from the Title VII Grant Fund. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #5 – ATTENDANCE AND ACADEMIC PROGRESS REPORT – DR. MELANI MOUSE.

Dr. Mouse presented to the Board the following secondary schools 2001-02 data comparison charts:

comparison of percentage of average student daily attendance
mobility rates
students making one or more F’s
disciplines for student fighting
Dr. Mouse stated the data shows an improvement in all areas, which is contributed to the hard work of the secondary principals.

ITEM #6 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM # 7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Mrs. Johnson made a motion to approve the consent agenda as presented. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

a. Minutes for Regular Board meeting August 5, 2002 and Special Board meeting August 6, 2002.

b. Financial report and bimonthly bills for purchase order numbers 200301951 to 200301894 inclusive; for time period from July 31, 2002 to August 12, 2002 with the exception of purchase order numbers 200301587 and 200301896 ($400.00) for Triangle A & E for the 2002-2003 school year.

c. School Activity Fund Cash Summary 4th Quarter Report for April 1, 2002 through June 30, 2002.

d. School Activity Fund Transfer list for Putnam City North High School.

e. School Activity Fund-raisers including Harvest Hills Elementary, school pictures ($2,000.00); Tulakes Elementary, candy/gifts/wrapping paper sale ($10,000.00); Windsor Hills Elementary, candy ($2,500.00); Central Middle School, donuts ($3,000.00); Mayfield Middle School, brochure sale ($2,000.00), brochure sale ($8,000.00), candy ($1,000.00); Putnam City High School, Pirate Bird Houses ($400.00).

f. Elementary School Contracts including Lake Park Elementary, YMCA of OKC (Camp Classen/$101.25 per person); Will Rogers Elementary, Wagner Studio (pictures and yearbook/35% commission).

g. Contract with Latchkey Child Services, Inc.

h. Child Care Provider Contract for Central Intermediate.

i. Membership Agreement with Oklahoma School Video Consortium.

j. Renewal contract for Putnam City Reading Recovery® Training Site to provide continuing contract for Southern Nazarene University for one teacher during the 2002-2003 school year.

k. Renewal contract for Putnam City Reading Recovery® Training Site to provide continuing contact for three trained Reading Recovery teachers for Edmond Public Schools during the 2002-2003 school year.

l. Renewal contract for Putnam City Reading Recovery® Training Site to provide continuing contact for three trained Reading Recovery teachers for Enid Public Schools during the2002-2003 school year.

m. Renewal contract for Putnam City Reading Recovery® Training Site to provide continuing contact for two trained Reading Recovery teachers for Guthrie Public Schools during the 2002-2003 school year.

n. Declaration of obsolete and/or surplus items.

o. Overnight travel requests as submitted under separate cover.

p. Out-of-state trips:

Hefner Middle School 8th grade Vocal Music students to American Classics competition in Arlington, Texas on Friday, April 18 – 19, 2003.

q. Retirements and resignations as listed on Attachment A.

ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. Sullivan made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBERS 200301587 AND 200301896 ($400.00) FOR TRIANGLE A & E.

Mrs. Jenison made a motion to approve purchase order number 200301587 and 200301896 in the amount of $400.00 for Triangle A & E. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, abstain.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE OF 1,200 PALMS AND ADDITIONAL MATERIALS AS PART OF THE PALS II PROJECT. $344,124.00 (FEDERAL PROJECT #559)

Mrs. Johnson made a motion to approve purchase of 1,200 Palms and additional materials as part of the PALS II Project in the amount of $344,124.00 from Federal Project #559. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF KEYNOTE SPEAKER CONTRACT FOR JAMIE VOLLMER FOR THE PUTNAM CITY PROFESSIONAL DEVELOPMENT CONFERENCE. $5,500.00 (GENERAL FUND – 311).

Mrs. Jenison made a motion to approve the keynote speaker contract for Jamie Vollmer for the Putnam City Professional Development Conference in the amount of $5,500.00. Mrs. Johnson seconded the motion. Discussion followed. Dr. Capps stated the cost of the contract would be paid from the money for Professional Development that is received from the State Department of Education. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF BOARD POLICY DF – EMPLOYEE COMPLAINTS.

This policy revision changes the procedure for an appeal of a complaint. The Board will review written documentation and render a decision within thirty (30) days. Mrs. Johnson made a motion to approve revisions of Board Policy DF – Employee Complaints. Mrs. Sullivan seconded the motion. Discussion followed. Vote: Sullivan, nay; Johnson, nay; Jenison, nay; Varghese, nay; LoPresto, nay. Motion failed.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF BOARD POLICY DI – LEAVE.

This policy revision allows the district to pay only for vacation days earned. Employees receive vacation days for the year on July 1. If an employee leaves the district before completing the year, the days not earned in the year will be deducted from the final payoff. Mrs. Sullivan made a motion to approve revisions of Board Policy DI – Leave. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS FOR BOARD POLICY EH – STUDENT CONDUCT.

This policy revision adds bullying and intimidation as conduct or activities that are prohibited and may be subject to disciplinary action up to including suspension from school. Mrs. Sullivan made a motion to approve revisions of Board Policy EH – Student Conduct. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF BOARD POLICY EL – STUDENT RECORDS.

This draft revision is needed to comply with legal requirements when requests for records by non-custodial parents are needed. Mrs. Johnson made a motion to approve revisions of Board Policy EL – Student Records. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF WEB CONTENT MANAGEMENT SYSTEM. $24,500.00 (2000 BOND)

The purpose of the Web Content Management System (CMS) is to give Putnam City Schools a central application that will allow the District to manage our presence on the World Wide Web and to grant access rights to the various entities within the district who contribute to Web content. The decentralization of managing the individual sites and pages across the district will allow a more dynamic Web page while maintaining the ultimate control at the district level. Mrs. Johnson made a motion to approve purchase of Content Management System in the amount of $24,500.00 from the 2000 Bond Fund. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ACCEPT THE HIGH BID OF $31,621.00 FOR THE SALE OF DISTRICT OWNED PROPERTY LOCATED AT 7201 NW 21ST STREET IN BETHANY.

At the June 27, 2002 Board Meeting, the Board voted to declare the district owned property at 7201 NW 21st Street obsolete. A realtor was obtained and arrangements were made to sell the property. The property was opened for viewing on Sunday, August 11, 2002 and bids were accepted through Wednesday, August 14, 2002. Bids were opened on Thursday,

August 15, 2002. Mrs. Jenison made a motion to accept the high bid of $31,621.00 for the sale of district owned property located at 7201 NW 21st Street in Bethany. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO ACCEPT THE HIGH BID OF $33,621.00 FOR THE SALE OF DISTRICT OWNED PROPERTY LOCATED AT 5317 NW 47TH STREET IN WARR ACRES.

At the June 27, 2002 Board Meeting, the Board voted to declare the district owned property at 5317 NW 47th Street obsolete. A realtor was obtained and arrangements were made to sell the property. The property was opened for viewing on Sunday, August 11, 2002 and bids were accepted through Wednesday, August 14, 2002. Bids were opened on Thursday,

August 15, 2002. Mrs. Sullivan made a motion to accept the high bid of $33,621.00 for the sale of district owned property located at 5317 NW 47th Street in Warr Acres. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #19 – SUPERINTENDENT’S REPORT.

Our Wiley Post Elementary School chorus, the Blue Angels, will perform at the opening ceremony of the CCOSA/OSSBA Annual Conference. Their performance will be at 10:00 a.m. on Saturday, August 24, 2002.
I am very proud to announce that Dr. Don Wentroth, WOMS Principal, is one of three finalists for the National Principal of the Year. As a finalist, Dr. Wentroth will be presented $2,500.00 for his school. Don will go to Virginia in September for the presentation and announcement.
Daralyn Loveless, marketing teacher at Putnam City West High School, has been selected as the Oklahoma State Career Vocational Teacher of the Year.
Congratulations to Kay Murphy, 2nd grade teacher at Harvest Hills, who was named Oklahoma State PTA Outstanding Teacher for 2001-02. At the same time, Nancy Krodel, retired principal of Coronado, was honored as the Oklahoma PTA Outstanding Administrator award for 2001-02.
Susan McLemore, physical education teacher at Ralph Downs Elementary, has been named as one of the twelve finalists for State Teacher of the Year.

ITEM #20 – COMMENTS BY BOARD MEMBERS.

Mrs. Sullivan thanked administrators, teachers, and staff for the smooth start to the school year. She thanked Dr. Capps for the Superintendent’s Report. Mrs. Sullivan congratulated Dr. Don Wentroth for being a finalist for National Middle School Principal of the Year.

Mrs. Johnson praised school personnel for the smooth start to the school year. She commented on the combined efforts that go on behind the scenes that contribute to the smooth start.

Mrs. Jenison praised school personnel for the smooth start to the school year. She congratulated Dr. Don Wentroth for being a finalist for National Middle School Principal of the Year.

Mr. Varghese congratulated Dr. Wentroth. He talked about his son’s first day of school and noted that children have a natural ability to adapt to new surroundings. Mr. Varghese said district teachers are doing a great job of preparing students for the future.

Mrs. LoPresto talked about attending the 9th grade schedule pickup night at Putnam City West High School. She said it ran smoothly. Mrs. LoPresto expressed appreciation to the staff at the Enrollment Center. She talked about visiting Apollo Elementary on the first day of school. She said the students had pride in their building. Mrs. LoPresto welcomed Carol Casey back.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION OF NEGOTIATIONS FOR THE 2002-2003 SCHOOL YEAR PURSUANT TO 25 O.S. §307 (B)(4).

Mrs. Johnson made a motion at 7:13 p.m. to enter into executive session for the purpose of discussion of negotiations for the 2002-2003 school year pursuant to 25 O.S. § (B)(4). Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #22 – CONSIDERATION OF AND VOTE TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Mrs. Johnson made a motion at 8:39 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

MINUTES OF THE EXECUTIVE SESSION: Board members Gail LoPresto, Melinda Johnson, Sue Sullivan, Julie Jenison, Reji Varghese; Administrators Dr. Ann Millerborg, Dr. Gene Parsons, Steve Myers, Dr. Fred Rhodes, Sue Kuntze, Dr. Melani Mouse, and Dr. Jim Capps met in executive session for the purpose of discussion of negotiations for the 2002-2003 school year pursuant to 25 O.S., §307 (B)(4).

No action was taken.

ITEM #23 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #24 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 8:40 p.m. to adjourn the meeting. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.