Putnam City Board of Education Meeting Minutes
March 2001


BOARD OF EDUCATION REGULAR MEETING
Monday, March 5, 2001

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 5, 2001 at 7:00 p.m. in the Board Room at the Administration Building, 5401 NW 40th, Oklahoma City. The agenda and meeting notice were posted on Friday, March 2, 2001 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Melinda Johnson , president; Sue Sullivan, vice-president; Julie Jenison, Gail LoPresto, and Earl Stewart, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – PLEDGE OF ALLEGIANCE – BARBARA GABEL.

Ms. Barbara Gabel, fine arts coordinator, led the Pledge of Allegiance to the Flag followed by words of inspiration.

ITEM #2 – CONSIDERATION OF AND VOTE ON A MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS.

Ms. Barbara Gabel read the following Youth Arts Month Proclamation:

WHEREAS, art education contributes powerful educational benefits to all elementary, middle and secondary students including the following;

art education develops students’ creative problem-solving and critical thinking abilities;
art education teaches sensitivity to beauty, order, and other expressive qualities;
art education gives students a deeper understanding of multi-cultural values and beliefs;
art education reinforces and brings to life what students learn in other subjects; and
art education interrelates student learning in art production, art history, art criticism, and aesthetics, and
WHEREAS our national leaders have acknowledged the necessity of including arts experiences in all students’ education.

THEREFORE, BE IT RESOLVED that support should be given to art teachers as they attempt to strengthen art education in their schools and communities.

NOW, THEREFORE, it is proclaimed that March be observed as YOUTH ARTS MONTH.

All citizens are urged to take interest in and give full support to quality school art programs for children and youth.

Mr. Stewart made a motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #3 – RECOGNITION OF THE STATE YOUTH ARTS MONTH WINNERS AND VIDEO PRESENTATION – BARBARA GABEL.

Ms. Gabel showcased a campaign for the arts in an "ArtsPower Action Guide" video that encourages school districts to provide art and music teachers in elementary schools. The work of district students will be on display this month in New York City, the Oklahoma State Department of Education, Children’s Hospital, The National Cowboy and Western Heritage Museum, and the West Gallery at the Putnam City administration building. Ms. Gabel recognized Katie Hollis,

Downs Elementary student, whose artwork is featured on a billboard. Miss Ezra Poindexter, senior student at the Putnam City Academy was recognized and presented a trophy for her artwork that will be a permanent exhibit at the administration building. Mrs. Janet Oden, Putnam City Academy principal, recognized Miss Poindexter and Putnam City Academy teacher, Donna Kirkevold.

ITEM #4 – PUBLIC PARTICIPATION.

There were no requests from the public to speak.

ITEM # 5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Dr. Capps stated an overnight travel request for Sarah Johnson to Tulsa, Oklahoma was to be included in the Board’s consideration. Mrs. Sullivan made a motion to approve the consent agenda as presented including the overnight travel request for Sarah Johnson. Mr. Stewart seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

Minutes for Regular Board Meeting February 19, 2001.

Financial report and bimonthly bills for purchase order numbers 200107148 through 200107576 for time period from February 13, 2001 to February 26, 2001 for the 2000-2001 school year with the exception of purchase order numbers 200107161and 200107334 ($253.29) for Triangle A & E.

School Activity Fund Transfer list including Wiley Post Elementary and Putnam City North High School.

School Activity Fund Subaccount Request list including Downs Elementary, Harvest Hills Elementary, and Putnam City North High School.

School Activity Fund-raisers including Coronado Elementary, skating party ($200.00); Dennis Elementary, Boomerang Grille Night ($200.00); Harvest Hills Elementary, T-shirts ($700.00), school pictures ($750.00); Lake Park Elementary, school pictures ($1,000.00); Rollingwood Elementary, track team T-shirts ($750.00); Tulakes Elementary, faculty vs. Partner in Education Basketball Game ($200.00); Western Oaks Elementary, students vs. faculty volleyball ($150.00), Tom Chrisman brochure ($9,000.00); Will Rogers Elementary, hat day ($100.00); Windsor Hills Elementary, book fair ($1,700.00); Central Middle School, faculty/varsity basketball game ($650.00), candy ($300.00); Cooper Middle School, walk-a-thon ($5,000.00); Mayfield Middle School, student/faculty basketball game ($1,000.00), carnival ($500.00); Putnam City West High School, paintball tournament ($500.00), candy ($200.00), golf scramble ($500.00), street class competition ($4,000.00), senior shirts ($200.00), Morp Dance ($500.00), capture the flag and cookout ($350.00), cancer carnival ($20,000.00).

Secondary Contracts includes Cooper Middle School, Pitney Bowes, Inc. ($600.00 per year/rental of postage meter and scale).
Declaration of obsolete/surplus items.

Appeals for Deviation from Activity Absence Rules including Putnam City West students, Eddie Sarpong, Jr., Jordan E. Sims, Robert A. Lowery, and Avis Johnson.

Overnight travel requests as submitted under separate cover.
Out-of-state trips:
Hefner Middle School students to Hang-do Girls Middle School in Mok-Po City, Korea in May 2001 for ten days.
Putnam City High School student (yearbook editor) to Winston-Salem, North Carolina on March 25 – 28, 2001.
Mayfield Middle School students to Arlington, Texas (reward trip) on May 5, 2001.
Putnam City North drama students to attend the national tour of Footloose on March 20 – 21, 2001 in Springfield, Missouri.
Central Middle School 8th grade gifted students to attend a biology expedition to the Gulf of Mexico, San Antonio, Texas, and Corpus Christi, Texas on June 9 – 13, 2001.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. LoPresto made a motion to approve the recommendation of employment of new personnel as listed on Attachment A. Mr. Stewart seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBERS 200107161 AND 200107334 ($253.29) FOR TRIANGLE A & E.

Mr. Stewart made a motion to approve purchase order numbers 200107161 and 200107334 ($253.29) for Triangle A & E. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; LoPresto, abstain; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON APPROVAL OF RENEWAL CONTRACT WITH THE SODEXHO-MARRIOTT FOOD SERVICE.

Mrs. LoPresto made a motion on renewal of continuation of the contract with the Sodexho-Marriott food service. Mr. Stewart seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF POLICY DI – GENERAL PERSONNEL.

Language in the Personnel Leave section of Leave – DI has been deleted to allow employees to use Personal Leave to engage in outside employment. This will be congruent with the language in Policy DA and the ACT Negotiated Agreement. Employees who attend or present at a workshop while on Personal Leave will be allowed to receive a stipend or be paid for presenting.

Mrs. Sullivan made a motion to approve revisions of Policy DI – General Personnel. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF POLICY DA – GENERAL PERSONNEL.

In policy DA, the Outside Employment section has been revised to allow employees to participate in outside employment while on Personal Leave. This language will be in line with the ACT negotiated agreement allowing teachers to use Personal Business with no restrictions. Employees who attend or present at workshops while on Personal Leave will be allowed to receive a stipend or be paid for being a presenter.

Mrs. LoPresto made a motion to approve revisions of Policy DA – General Personnel. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOW-BEST BID FOR THE HIGH SCHOOL STADIUM ARTIFICIAL SURFACE.

Dr. Capps stated bids were opened today at 2:00 p.m. for the high school stadium surface. The low bid by Quest Sports of $634,900.00 was not accompanied by the required information specified in the bid documents. Therefore, the bid that met all specifications was the next low bid of Vibra-Whirl and Company for $713,741.00. The surface that Vibra-Whirl will be installing is Field-Turf, which is the same surface on the fields at Nebraska University, Tulsa University and Jenks High School. Vibra-Whirl has successfully completed projects for the district on several occasions most recently, the new track at Putnam City West High School.

Mrs. LoPresto made a motion to approve the best bid of Vibra-Whirl in the amount of $713,741.00 because the requirements for the low bid were not met. Mr. Stewart seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APROVE THE RECOMMENDATION FOR SUMMER SCHOOL TUITION.

The administration is recommending an increase in summer school tuition from $115 per session to $135 per session. Likewise, tuition for out-of-district students would be increased from $125 to $150 per session. Summer spectacular prices would remain the same, $35, if students were taking only one class. The cost for two or three classes would be $65 and $85 respectively. That is an increase of $10 over the cost last year. The proposed tuition increases would help offset rising utility costs as well as provide an opportunity to give summer school teachers an increase in their hourly wages.

Mrs. Jenison made a motion to approve the recommendation for summer school tuition. Mr. Stewart seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO PURCHASE COMPUTERS IN THE COMPAQ TRAINING LAB ($30,880.00 FROM GENERAL FUND PROJECT 772, E-RATE REIMBURSEMENT.)

The 20 training lab computers and one presentation station computer were included in the first significant purchase of computer hardware in the summer of 1997 as the District began its

technology implementation. Since that time, the use of the training lab has increased dramatically. Also, technology in general has improved and functionality has increased at a lower cost. These computers are now among the oldest Windows computers in the district.

Mrs. LoPresto made a motion to approve the purchase of computers for the Compaq Training Lab. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASES FROM PHASE III OF 1997 TECHNOLOGY BOND FUNDS. ($80,233.50 FROM BOND FUND 39-190).

During the submission of proposals for instructional projects in the spring of 2000, the district technology committee deemed these projects to be fundable, when money was available. We have taken the next ten projects on the list based on their average score from the evaluation process, which is the reason not all schools are included in this funding request. Additionally it should be noted that not all elementary schools chose to submit individual schoolwide or classroom-based proposals, such as the special education department proposals from Lake Park Elementary. Additional Phase III Technology Bond Projects include: Mayfield-Computer Lab, $3,857.00; Lake Park-Visually Impaired, $29,179.00; Central Middle School-Computer Lab, $3,857.00; Lake Park-Multiple Disabilities, $6,543.50; Lake Park-Speech Therapy, $10,715.00; and Lake Park-Speech Therapy, $10,715.00.

Mr. Stewart made a motion to approve the above listed purchases from Phase III of 1997 Technology Bond Funds ($80,233.50). Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE A CONTRACT FOR AUTHOR APPEARANCES BY DARLEEN BAILEY BEARD. ($5,300.00 FROM A GRANT FOR EXCELLENCE FROM THE PUTNAM CITY SCHOOLS FOUNDATION 71-205).

Oklahoma author Darleen Bailey Beard will visit our district April 9 – 24, 2001 making presentations to students in all eighteen elementary schools. This contract outlines expectations for the visits, the schedule, travel and financial arrangements. The total cost of the author appearances is $5,300.00. The author’s honorarium is $530.00 per day. Funding for Ms. Beard’s days in our district comes through a Grant for Excellence from the Putnam City Schools Foundation (71-205).

Mrs. LoPresto made a motion to approve a contract for author appearances by Darleen Bailey Beard ($5,300.00 from a Grant for Excellence from the Putnam City Schools Foundation). Mr. Stewart seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #16 – SUPERINTENDENT’S REPORT.

Dr. Capps reported:

Putnam City has four teams representing the district in the state basketball tournament. Congratulations to the boys and girls teams from PCH and North. We are very proud of your accomplishments and good luck this Thursday, Friday and Saturday.
Western Oaks Elementary has achieved national recognition as an Exemplary Site for its HOSTS Structured Mentoring Program in Language Arts for the 1999-2000 school year. This honor is based on the HOSTS student’s positive gains.
Congratulations to Dr. Ann Caine on being selected as the first recipient of the James R. Burnett Distinguished Principal Award. A plaque will be presented by Oklahoma Association of Elementary School Principals at a luncheon held in conjunction with the CCOSA Summer Conference on June 7, 2001.

A team of Cooper students placed 18th in the state against 274 other teams as part of an investment game sponsored by the OK Council on Economic Education. The students bought and sold stocks, as well as studied how financial markets work, researched stocks, learned how to read the stock page and followed companies in the news and on the internet.
We just received notification that North’s student literary magazine, The Rewards of Art Creativity and Script has been selected as one of the 39 to receive the Highest Award in the 2000 National Council of Teachers of English Programs to Recognize Excellence in Student Literary Magazines. North was the only school in Oklahoma to receive such recognition. Student editors were Linda Russell and David Oden.
Western Oaks Middle School was nominated Highly Effective Middle School by the Oklahoma Department of Education for the NASSP. Only two schools were nominated for this award from the entire state of Oklahoma. Western Oaks has filled out the application, and there will be 100 school visits around the United States this spring.
Congratulations to North student Camie Bybee who was selected as the 2001 Gatorade Oklahoma High School Girls Soccer Player of the Year award.
Oklahoma State University Basketball Coach Eddie Sutton sent thanks to Downs Elementary School students for their notes of concern following the airplane crash that took the lives of 10 people associated with the OSU basketball program.

ITEM #17 – COMMENTS BY BOARD MEMBERS.

Mrs. Sullivan thanked Dr. Capps for his report. Mrs. Sullivan congratulated the district art students that were recognized at the meeting. Mrs. Sullivan complimented the Putnam City West High School students and teachers for " The Music Man" production.

Mrs. LoPresto commented on a former Putnam City West student, Johnny Thompson, who is a wrestler at Oklahoma State University. Mrs. Lopresto thanked Barbara Gabel for her efforts in the district’s art education. Mrs. LoPresto congratulated Putnam City West High School on its recent performance of "The Music Man."

Mr. Stewart complimented Miriam LoPresto and Scott Tucker’s performance at Putnam City West’s recent production of "The Music Man." Mr. Stewart complimented the work being done in the Western Oaks Middle School’s butterfly garden gazebo that will serve as a "classroom on a lake."

Mrs. Jenison complimented Miriam LoPresto’s performance in "The Music Man." Mrs. Jenison thanked Vicki Vaughan, for inviting her to participate in the "Read Across America Program." Mrs. Jenison thanked her son’s art teachers.

Mrs. Johnson thanked the Putnam City Foundation for the Teacher of the Year Reception. Mrs. Johnson announced the following Board of Education committees for the 2001-2002 school year:

Human Resources - Mrs. Melinda Johnson, Mrs. Gail LoPresto

Finance – Mrs. Julie Jenison, Mrs. Sue Sullivan

Technology – Mrs. Melinda Johnson, Mrs. Gail LoPresto

Buildings – Mr. Earl Stewart

Curriculum – Mrs. Sue Sullivan, Mrs. Melinda Johnson

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE LONG -TERM SUSPENSION OF A MAYFIELD MIDDLE SCHOOL STUDENT PURSUANT TO 25 O.S. §307 (B)(5).

Mrs. Johnson asked if there were questions regarding the long-term suspension of a Mayfield Middle School student. Since there were no questions, a motion was not necessary for entering into executive session.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN MEETING TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF EXECUTIVE SESSION.

Having no motion on Item #18, a motion was not necessary for Item #19.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO AFFIRM, REVISE, MODIFY, OR TAKE ANY OTHER ACTION NECESSARY REGARDING THE LONG-TERM SUSPENSION OF A MAYFIELD MIDDLE SCHOOL STUDENT.

Mrs. Sullivan made a motion to affirm the long-term suspension of a Mayfield Middle School student. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO AFFIRM, REVISE, MODIFY, OR TAKE ANY OTHER ACTION NECESSARY REGARDING THE LONG-TERM SUSPENSION OF A WILEY POST ELEMENTARY STUDENT.

Mrs. LoPresto made a motion to affirm the long-term suspension of a Wiley Post Elementary student. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #22 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF RENEWAL OF EMPLOYMENT FOR ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2001-2002 SCHOOL YEAR PURSUANT TO 25 O.S. §307 (B)(1).

Mrs. LoPresto made a motion at 7:54 p.m. to enter into executive session for the purpose of renewal of employment for administrators as listed on attachment B for the 2001-2002 school year pursuant to 25 O.S. §307 (B)(1). Mr. Stewart seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #23 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN MEETING TO REQUEST THE BOARD CLERK TO RECORD THE MINTUES OF EXECUTIVE SESSION.

Mr. Stewart made a motion at 8:25 p.m. to return to open meeting and to request the board clerk to record the minutes of executive session. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #24 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF RENEWAL OF EMPLOYMENT FOR ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2001-2002 SCHOOL YEAR.

Mrs. LoPresto made a motion to approve the recommendation of employment of administrators as listed on Attachment B for the 2001-2002 school year. Mr. Stewart seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.

ITEM #25 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #26 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 8:26 p.m. to adjourn the meeting. Mr. Stewart seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Stewart, aye; Jenison, aye; Johnson, aye.