Putnam City Board of Education Meeting Minutes
January 2001



BOARD OF EDUCATION REGULAR MEETING
Monday, January 8, 2001

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 8, 2001 at 7:00 p.m. in the Board Room at the Administration Building, 5401 NW 40th, Oklahoma City. The agenda and meeting notice were posted on Friday, January 5, 2001 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Sue Sullivan, president; Gail LoPresto, vice-president; Steven Hilovsky, Melinda Johnson, and Earl Stewart, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – PLEDGE OF ALLEGIANCE – EARL STEWART.

Earl Stewart, board member, led the Pledge of Allegiance to the Flag.

ITEM #2 – RECOGNITION OF NATIONAL BOARD CERTIFIED TEACHERS.

Dr. Capps recognized the following nine nationally board certified district teachers: Randy Baker, Vivian Nida, and Jimmy Bollman, Putnam City North High School; Tracey Deathe, Coronado Heights Elementary; Jinger Harberer, Cooper Middle School; Jennifer Lowry, Windsor Hills Elementary; Michelle Scheffe, Downs Elementary; Katherine Starrett, Lake Park Elementary; and Andrea Tillett, Western Oaks Middle School. Dr. Capps talked about the unbelievable amount of work that goes into the program. Dr. Capps thanked the teachers for their hard work and accomplishments.

ITEM #3 – PUBLIC PARTICIPATION.

There were no requests from the public to speak.

ITEM # 4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Mrs. Johnson made a motion to approve the consent agenda with item h. (Appeals for Deviation from Activity Absence Regulation) tabled until the next meeting. Mr. Hilovsky seconded the motion. Vote: LoPresto, aye; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.

Mrs. Johnson requested more information regarding the number of absences missed thus far.

a. Minutes for Regular Board Meeting December 4, 2000.

b. Financial report and bimonthly bills for purchase order numbers 200105398 through 200105870 for time period from November 28 to December 19, 2000 with the exception of purchase order numbers 200105462 and 200105478 ($631.41) for Triangle A & E.

c. School Activity Fund-raisers including Apollo Elementary, Magazine Subscriptions ($500.00); Central Elementary, Book Fair ($700.00); Central Intermediate, Basketball, Bowling & Soccer Game/Camp Classen ($1,500.00); Coronado Elementary, Candy ($3,000.00); Hilldale Elementary, T-shirts ($125.00); Tulakes, Group Pictures ($1,000.00); and Putnam City West High School, Senior Dues ($100.00), ACT/SAT Workshops ($300.00), Cow Chip Bingo ($100.00), Restaurant Day at Mad Cow ($100.00), Three-on-Three Basketball ($500.00), Brochure Sale ($200.00), Auction for David Letterman tickets ($300.00), Dance Concert, ($1,000.00).
d. Secondary Contracts including Putnam City High School, Samuel French, Inc./Musical ($1,078.00 plus 18% gratuity); Putnam City North High School, United Methodist Camp and Retreat Centers/Leadership Retreat ($450.00) and Wade Carter Productions/DJ for prom ($475.00).

e. Rental agreement with Leadership Square by Putnam City West and Putnam City High Schools for Junior/Senior Prom. Putnam City West High School Junior/Senior Prom (04/27/01) $1,500.00 - #841 Junior Class Activity Fund Subaccount. Putnam City High School Junior/Senior Prom (04/07/01) $1,500.00 - #841 Junior Class Activity Fund Subaccount.

f. Contract with A Chance to Change to expand services to all middle schools and additional grade levels; $100.00 per day for services provided. Project Code 741 – approximately $3,000.00 to $4,500.00, depending on the number of days taught.

g. Declaration of obsolete and/or surplus items.

h. Appeals for Deviation from Activity Absence Regulation (tabled to the next meeting).

i. Overnight travel requests as submitted under separate cover.

j. Out-of-state trips:

1. Putnam City West Junior Varsity and Freshman Cheerleaders to attend the ASC Southern Nationals in San Antonio, Texas on March 1 – 4, 2001.

2. Putnam City Varsity Cheerleaders to American Cheer Power Nationals in Galveston, Texas on February 8 – 11, 2001.

k. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. LoPresto made a motion to approve the recommendation of employment of new personnel as listed on the amended Attachment A. Mr. Stewart seconded the motion. Vote: LoPresto, aye; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PAYMENT OF PURCHASE ORDER NUMBERS 200105462 AND 200105478 ($631.41) FOR TRIANGLE A & E.

Mrs. Johnson made a motion to approve payment of purchase order numbers 200105462 and 200105478 ($631.41) for Triangle A & E. Mr. Stewart seconded the motion. Vote: LoPresto, abstain; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISION OF BOARD POLICY EB – CURRICULUM AND INSTRUCTION.

Mrs. LoPresto made a motion to approve the revision of Board Policy EB – Curriculum and Instruction. Mrs. Johnson seconded the motion. Vote: LoPresto, aye; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.

This revision makes a change in the language of Policy EB in the Development and Revision of Curriculum section.

Development and Revision of Curriculum: The administration shall review, monitor, and develop effective, appropriate curriculum according to any applicable Administrative Regulations. The Superintendent shall recommend changes to the curriculum to the Board for Board approval.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASES FOR INTERNAL CONNECTIONS FOR THE PUTNAM CITY ACADEMY. $47,288.62 GENERAL FUND.

Dr. Capps stated the three technology projects are based on approval of the e-rate applications. Dr. Capps also said the projects would begin in the 2001-2002 school year if the e-rate reimbursement is approved.

Mrs. Bettie Estes-Rickner, director of information technology services, stated e-rate is a national program that provides internet connectivity to every school and library in the country. She said Putnam City School District has received a 54 percent reimbursement for telecommunications expenses.

Mrs. LoPresto made a motion to approve purchases for internal connections for the Putnam City Academy for $47,288.62 from the general fund contingent upon approval of the e-rate. Mrs. Johnson seconded the motion. Vote: LoPresto, aye; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF OUT-OF-STATE TRAVEL REQUESTS FOR DON CRAFT AND SHERRI MOORE TO DALLAS, TEXAS FOR COMPAQ CERTIFICATION TRAINING. $6,492.00 GENERAL FUND.

The district has standardized on Compaq desktop computers, laptops, and servers. In June of 2001, the extended three-year warranty will expire on approximately 1,500 classroom and office computers. With two certified personnel in the district, it will no longer be necessary to outsource Compaq warranty repair, which we cannot now do in house. Don Craft will attend certification training for desktops, laptops, and servers. Sherri Moore will attend certification training for desktops and laptops.

Mr. Stewart made a motion for approval of out-of-state travel requests for Don Craft and Sherri Moore to Dallas, Texas for Compaq Certification Training ($6,492.00). Mrs. LoPresto seconded the motion. Vote: LoPresto, aye; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE OF LAN COMMUNICATION TELEPHONE SYSTEM $664,370.00 GENERAL FUND.

The new telephone system with the capacity for future growth will enable district employees to do the business of the district and communicate with parents and patrons in an efficient manner.

Mrs. LoPresto made a motion to approve the purchase of LAN Communication Telephone System for $664,370.00 contingent upon approval of the e-rate. Mrs. Johnson seconded the motion. Vote: LoPresto, aye; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF LOWEST QUOTATION FROM MEDIASOFT, INC. FOR REPLACEMENT OF MIDDLE SCHOOL AND HIGH SCHOOL SERVERS. $99,833.00 GENERAL FUND.

Mrs. LoPresto made a motion to approve the lowest quotation from MediaSoft, Inc. for replacement of middle school and high school servers for $99,833.00 contingent upon approval of the e-rate. Mrs. Johnson seconded the motion. Vote: LoPresto, aye; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO SET A TIME, DATE, AND PLACE FOR A HEARING UPON RECEIPT OF THE SUPERINTENDENT’S RECOMMENDATION FOR THE DISMISSAL OF JAN IVEY FROM EMPLOYMENT.

Mrs. LoPresto made a motion to set Tuesday, February 27th at 4:30 p.m. in the Board Room, for a hearing upon receipt of the Superintendent’s recommendation for the dismissal of Jan Ivey from employment. Mrs. Johnson seconded the motion. Vote: LoPresto, aye; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO DIRECT THE SUPERINTENDENT TO MAIL A COPY OF THE RECOMMENDATION TO JAN IVEY AND TO NOTIFY HER OF THE TIME, DATE AND PLACE FOR A HEARING.

Mr. Stewart made a motion to direct the Superintendent to mail a copy of the recommendation to Jan Ivey and to notify her of the time, date and place for a hearing. Mrs. LoPresto seconded the motion. Vote: LoPresto, aye; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PUTNAM CITY HIGH SCHOOLS COURSE PLANNING GUIDE.

Mrs. LoPresto made a motion to approve the Putnam City High Schools Course Planning Guide. Discussion followed. Mrs. Johnson and Mrs. Sullivan talked about creative writing. Mrs. Johnson seconded the motion. Vote: LoPresto, aye; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF TIME CHANGE FOR JANUARY 22, 2001 REGULAR BOARD OF EDUCATION MEETING.

Mrs. Johnson made a motion to change the January 22, 2001 Regular Board of Education Meeting to 5:00 p.m. Mr. Stewart seconded the motion. Vote: LoPresto, aye; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.

ITEM #16 – SUPERINTENDENT’S REPORT.

Dr. Capps reported Dru Isaacs’ 3rd grade class at Northridge Elementary decided instead of exchanging gifts at Christmas they would collect toys for patients at Children’s Hospital. They gathered three boxes full of games, books, activity items, and other gifts. Four Hilldale Elementary students recently placed in the State Red Ribbon Essay contest. They were awarded ribbons and certificates in the Senate Chamber at the Oklahoma State Capitol. In the division for students 8 to 10 years old, Amanda Estrada (second grade) placed third. In the division for students 11 to 13 years old, Kiara Jackson (fourth grade) placed second. Dr. Capps congratulated Kathy Gillette, paraprofessional, for a TMR class at Western Oaks Middle School, who recently received the Association of Professional Oklahoma Educators non-certified merit award. She was the representative for the state of Oklahoma. Dr. Capps announced Hefner Middle School is hosting a group of 30 students and three teachers from South Korea. These students are visiting from Hang Do Girls’ Middle School in Mok Po, South Korea. They are staying with families of Hefner students. A full schedule began today and will close with an assembly at 2:30 p.m. on Thursday, January 25th. Dr. Capps congratulated former Putnam City North football player, Bary Holleyman, who started at defensive tackle for the University of Oklahoma national championship football team.

ITEM #17 – COMMENTS BY BOARD MEMBERS.

Mr. Hilovsky congratulated Julie Jenison and stated she will replace him on the board Monday, February 19, 2001.

Mr. Stewart talked about the contributions of Dr. Martin Luther King, Jr. Mr. Stewart offered congratulations to the Oklahoma University football team, and to the national board certified teachers.

Mrs. Sullivan commented on the snow and ice that occurred during the winter break instead of during a time when school was in session.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mr. Hilovsky made a motion to adjourn the meeting at 7:42 p.m. Mr. Stewart seconded the motion. Vote: LoPresto, aye; Johnson, aye; Hilovsky, aye; Stewart, aye; Sullivan, aye.